Unconfirmed Minutes – 16 April 2018 and 30 April 2018 (Extra-Ordinary)

DRAFT Minutes of the Ordinary Meeting of Tickton and Routh Parish Council held in the Tickton Village Hall, on Monday 16 April 2018 at 7:30pm following the Public Forum

Present: Councillor Sinkler (in the Chair)

Councillors: Caley; Greenwood; Lenton; Oliver; Riley; N Walker; T Walker; Webster & Wells

Apologies: Councillor Morris

Absent: No-one

Public:  No members of the public attended.

Minute Taker: Mrs M Middleton – Clerk

 

 

038/18 DECLARATION OF INTEREST  

Cllr Greenwood declared a non-pecuniary interest in agenda item 4.2 (Minute 040/18 refers).

039/18 MINUTES

RESOLVED: The minutes of the meeting of the 19 March 2018 as a true and correct record. 

040/18 CLERKS REPORT

The following was noted; 

Village Taskforce Walkabouts 2018/19 (Minute Ref. 031/18)

The VTF Walkabout is scheduled for 7 June 2018 at 9:45am.

Resolved:  Cllrs to signpost items for inclusion on VTF Walkabout to Clerk and available Cllrs agreed to attend.  Clerk to request that Cllr Morris visit Weel to identify relevant items for recording. 

Communities Against Digester (Minute Ref. 031/18) – Discussed at Minute Ref. 046/18 

Tour De Yorkshire (Minute Ref. 030/18)

Cllr Lenton requested 2 bicycles to decorate and the remainder to be delivered to Tickton Primary School.  Cllrs Oliver and Walker are to enter the TDY competition creating land art on GL Cullington Field using a chosen design drawn by pupils from Tickton Primary School.

Resolved: Clerk to contact local business and Garden Centre for the donation of bedding plants 

AFC Tickton Container (Minute Ref. 023/18; 030/18)

The Parish Council have been informed that this container was Gifted to Tickton Pre-school from AFC Tickton Football Club.

Resolved:  It was agreed that Tickton Pre-school be requested to ensure that the container remains in good repair and painted.  Clerk and Cllr Morris to arrange a visit to check contents of both containers to identify Parish Council assets including football posts that can be used on the Recreation Grounds. 

Opening CeremonyCullington Field Development (Minute Ref. 024/18)

The funders visit held on 13 April 2018 enabled attendees to view the new facilities at Cullington Field.  Cllrs thanked the Clerk for arranging the visit and for addressing the group.  Paul Holtby, Advantage Coaching requested the use of the courts on a Saturday for an hour to run Tennis for Kids course. This is the latest promotion from the LTA and could be promoted through Tickton Primary and other local groups.  Paul has also agreed to contact LTA with regard to funding, to add a painted texture to protect the courts.

Resolved:  It was agreed that the courts can be used by Advantage Coaching, Clerk to check public liability insurance and ERMOS registration. As a free of charge facility being open for public use, the Clerk will request that Mr Holtby places a ‘reserved for coaching’ board at the courts to inform residents and request a donation towards future maintenance costs. Cllr Greenwood to liaise with Mr & Mrs Edmund to arrange a date for a public open day.

Proposed Development 2018/19 (Minute Ref. 025/18)

Grant applications have been submitted to the Routh Wind Farm Community Fund for further development on Cullington Field and renewal of bus shelter.  Forty-four households responded to the   recent survey which also provided suggestions for further development.

Resolved:  Suggestions for further development to be stored for consideration in the future. 

Litter bin and solar lighting (Minute ref. 035/18)

ERYC can arrange to supply and fit a litter bin at Hull Bridge Road following a site survey.  ERYC has advised that bus shelter solar lighting is estimated at £800 per unit.

Resolved:  Clerk to place an order with ERYC to supply and fit a litter bin near to the bus shelter on Hull Bridge Road at a cost of £377.16 and to undertake further research into the costs of bus shelter solar lighting.

Correspondence

The following correspondence was noted at the meeting;

·         Parish Council Liaison Meetings Invitation Letter

·         Town and Parish Council Communication Review Panel – Survey

·         ERNLLCA -East Riding (Central) District Committee meeting 11 April 2018

·         Surfacing Dressing 2018 – Routh

·         Defibrillator Group AGM – 23 April 2018, Methodist Chapel

·         Routh Wind Farm Community Fund Annual Review Meeting 23 April 2018

·         ERYC Code of Conduct/Register of Interests

Resolved:  It was agreed that the Parish Council adopt amendments and approve at May meeting. 

041/18 ITEMS FOR DISCUSSION WITH WARD COUNCILLOR – No Ward Councillor was present.  The following items were raised;

1.       Fly Tipping, Routh

Fly tipping is evident on land thought to belong to 9 or 10 Park View, Routh which is currently unoccupied.  This is located behind Nags Head Pub and is being accessed at the rear of the car park through a break in the fencing.  It has also been reported that a person appears to be residing in a caravan on a piece of land located behind the Nags Head Pub.  A witness has advised that the person leaves early in a morning and returns during the evening.  Concerns were raised with regard to sewerage and water.

Resolved:  It was agreed that ERYC be requested to investigate to remove and prevent further fly tipping and request the owner to replace/repair the fencing.  ERYC to also investigate the occupancy on land located behind the Nags Head Pub.

2.       Sale of goods on Highway

Resolved: It was agreed that ERYC be requested to enforce the car sales business T/A RS2000, Routh Service Station to refrain from parking vehicles for sale on the grass verge and layby.

 3.       Ponies – Weel

Two ponies have been tethered to Weel Road between Weel Bridge and the Household Refuse Centre.

Resolved:  It was agreed that ERYC be requested to contact the owner to move the ponies to a more suitable location for their health and safety. 

042/18 COMMUNITY SAFETY

Cllr T Walker provided an update relating to February crime reports which included vehicle theft and anti-social behaviour.

To report crime please contact Humberside Police on 101 (non-emergency) and 999 (emergencies only).

To pass on information that may be of interest, but not to report crime, residents can email: ticktonandweelnwg@gmail.com

043/18 Public Consultation 

East Riding of Yorkshire and Kingston upon Hull Joint Minerals Local Plan Proposed Submission (Representations must be received on or before Monday 21 May 2018.)

Resolved: No comment. 

043/18 PLANNING

Notification of Planning Applications

Consideration was given to requesting a variation on how Planning applications are notified to ensure that neighbouring residents are consulted.

Resolved:  No further action.

Planning Decisions

17/02446/PLF234 Hull Bridge Road Tickton – Erection of extension to rear, construction of dormer windows in roof at front and sides and installation of roof lights to sides (Permission granted; 4 conditions) 

Planning Applications

18/01035/TPO – Larches Chestnut Mews Tickton – TPO TICKTON ORDER 1994 (REF:100) A1: T1 Horse Chestnut: crown lift to 7m, remove epicormic growth and crown thin by 5-10% to allow more light into garden and property, T2 Larch: remove one branch back to suitable growth point back from boundary and away from Horse Chestnut (PC Response: 24 April 2018)

Resolved: The Parish Council strongly support the preservation of trees and agree to the recommendations of the Tree Officer.

18/00951/VARTickton Grange Hotel – Variation of Conditions 5 and 6 of planning permission: 17/02184/PLF to allow background music to be played at certain periods of the day – Conversion and change of use of stable and outbuilding to function room and storage ancillary to hotel (PC decision date: 30 April 2018)

Resolved: No comment 

Planning Appeals

17/00073/REFUSE – Erection of an Anaerobic Digestion (AD) Plant and associated works (additional drainage information) – Land North Of Yarrows Aggregates Limited, Leven Bypass White Cross To Leven Roundabout, Leven (comments to PI by 9.5.18).

Resolved:  No additional comments. 

18/00004/REFUSELand North Of Yarrows Aggregates Limited, Leven – Erection of an Anaerobic Digestion (AD) Plant and associated works (Revised scheme of 16/03149/CM) (comments to PI by 9.5.18).

Resolved:  No additional comments.

046/18 AD LEVEN

In response to Communities Against Digester (Minute Ref. 031/18), advise was sought from ERNLLCA with regard to using S137 monies, for the “benefit” of the community.

Resolved:  Cllr N Walker proposed that the Parish Council use S137 monies to fund Solicitors or legal fees up to a maximum of £750 in opposition of Planning Appeals 17/00073/REFUSE and 18/00004/REFUSE.  This proposal was seconded by Cllr Webster and by show of hands was approved.  Cllr N Walker to continue as the AD Leven Representative on behalf of the Parish Council.

047/18 MOTIONS PROPOSED BY COUNCILLORS

Motion proposed by Cllr Riley that ‘the Parish Council consider purchasing a waste bin to be positioned on Eske Lane either just before the vicinity of the glass houses or just after up towards the hamlet.’

Resolved: It was agreed that a waste bin is required at Eske Lane.  The Clerk to contact ERYC to request advice with regard to an appropriate location for the bin to be fitted.

048/18 FINANCES

2016/17 Year End Accounts, Annual Report and 2017/18 Base Budget were received and approved.

PaymentsThe following payments were presented for approval at the meeting;

1.       East Riding Group Ltd – Grounds Maintenance – £396.61 + VAT

2.       ERNLLCA – Membership 2018/19 – £610.23

3.       ERYC – Salt Bin Maintenance – £440.00 + VAT

4.       Tony Cook Ltd – Fencing/Gates – £3,820.00 + VAT

5.       Salaries

Resolved: The above payments were approved.

Income Received:

1. Nat West – Bank Interest – £0.38

049/18 There being no further business the meeting closed at 9:00 pm.  The next ordinary meeting of the Parish Council is scheduled for 21 May 2018 at 7.30pm.  The Annual Parish Meeting is scheduled for 30 April 2018 at 7:00pm.

  _______________________________________________________________

DRAFT Minutes of the Extra Ordinary Meeting of Tickton and Routh Parish Council held

in the Tickton Village Hall, on Monday 30 April 2018 at 9:00 pm following the

Annual Parish Meeting and Public Forum.

Present: Councillor Sinkler (in the Chair)

Councillors: Caley; Greenwood; Lenton; Morris; Oliver; Riley; N Walker; T Walker & Webster                                                             

Apologies: Councillor Wells 

Absent: No-one

Public: No members of the public attended

Minute Taker: Mrs M Middleton – Clerk

  050/18 DECLARATION OF INTEREST – None recorded.
  051/18 PLANNING

Planning Applications

18/00948/PLF –  Tickton Grange Hotel – Change of use from outbuilding to function room (PC decision deadline 2 May 2018)

Resolved: The Parish Council agree to the recommendations contained within the Noise Impact Assessment and the Environmental Control Specialists comments. 

18/00985/PLF – Creme D Or Limited – Erection of an extension to existing factory and alterations to existing vehicular access (Revised scheme of 17/01177/PLF) (PC decision deadline extended: 4 May 2018)

Resolved: The Parish Council request that;

1.       all recommendations contained with the IDB Report be followed to ensure that, where possible, the risk of flooding should be reduced and that as far as is practicable surface water arising from a developed site should be managed in a sustainable manner to mimic the surface water flows arising from the site prior to the proposed development. 

2.       the Environmental Control Specialists recommendations be followed to ensure that risks from land contamination to the future users of the land and neighbouring land are minimised, together with those to controlled waters, property and ecological systems, and to ensure that the development can be carried out safely without unacceptable risks to workers, neighbours and other receptors.

  052/18 There being no further business the meeting closed at 9:00 pm.  The next ordinary meeting of the Parish Council is scheduled for 21 May 2018 at 7.30pm.

 

 

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Draft Minutes of the Extra-Ordinary Meeting of Tickton and Routh Parish Council

Grant Funding Committee held in the Tickton Village Hall, on Monday 12 March 2018

Present: Councillor Sinkler (in the Chair)

Councillors: Oliver and N Walker

Apologies: Councillors Morris and Webster

 Absent: No-one

Public: No members of the public in attendance

Minute Taker: Mrs M Middleton – Clerk

08/18 DECLARATION OF INTEREST

Cllr Oliver declared a non-pecuniary interest as a Representative on the Routh Wind Farm Community Fund Committee.

09/18 MINUTES

Resolved: The minutes of the meeting of 5 February 2018 were approved as a true and correct record

10/18 PROPOSED DEVELOPMENT 2018/19

Quotations received were presented at the meeting.

Resolved: The following proposed development be presented to T&RPC for approval;

 1.       GL Cullington Field

Development A: 1 x Dugout/Shelter, 1 x Bicycle Shelter.

Development B: Combi rugby/Football Posts, 5 A Side Football Goal Markers, 1 x Netball attachment for MUGA, Rebound Fencing to continue beyond MUGA, Renewal of boundary fencing, double field gate and single hand gate.

Development C: Fitness Style Play Equipment – Bundle 5 items.

2.       Bus Shelter, Main Street/Grange Crescent

Development D: The renewal of bus shelter.

11/18 FUNDING

Resolved:  Grant applications to the following providers be presented to T&RPC for approval;

1.       TESCO – £4, £2 or £1,000 towards Development 1A.

2.       Routh Wind Farm Community Fund – Development 1B, and 2D (separate applications).

3.       Awards for All and LEADER – Development 1C.

4.       ERYC Sports Grant – £2,000 Match funding towards Development 1B or 1C.

5.       T&RPC allocate 20% match funding approx. £5,600 (this will be less if external match funding is secured).

12/18 NEXT STEPS 

Funding

Resolved:  Clerk to continue to research grant funds. 

Public Consultation

Resolved:  Circulate questionnaire to residents to support original consultation report and grant applications. 

Routh Wind Farm Community Grant

Resolved:  Contact Fund Administrator to arrange pre-grant submission meeting; Chairman and Clerk to attend. 

2019/20 Development

Resolved:  Clerk to record GL Cullington Field perimeter running track for consideration.

13/18 There being no further business the meeting closed at 8:20 pm.  The next extra-ordinary meeting of the Parish Council Grant Funding Committee to be arranged as required.

 

 

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