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12 December 2016

Minutes of the Ordinary Meeting of Tickton and Routh Parish Council held in the Tickton Village Hall, on Monday 12 December 2016

Present:                               Councillor Sinkler (in the Chair)

                                                Councillors: N Walker; Morris; Webster; Caley; T Walker; Lenton and Oliver

Apologies                           Councillors: Wells and Greenwood

 Absent:                                No-one

Public:                                  No members of the public attended

Minute Taker                     Mrs M Middleton – Clerk 

  121 Part I

PUBLIC FORUM – There were no members of the public present.

  122 DECLARATION OF INTEREST

Cllr Morris declared a non-pecuniary interest in agenda item 13.3 (Minute 132 refers) as Chairman of the Village Hall. Cllr Oliver declared a non-pecuniary interest in agenda item 13.3 (Minute 132 refers) as an employee of the Village Hall.

  123 MINUTES

Resolved: The minutes of the meeting of 21 November 2016 were approved as a true and correct record.

 

 

124 CLERKS REPORT

The monthly update and activity report was circulated for information.

Village Task Force Schedule

Cllr Lenton requested Clerk to contact ERYC regarding repairs at Routh.

Resolved:  Clerk to contact ERYC regarding outstanding repairs to path between Nags Head and the bus stop at Routh and to request that the bollards in the verge between R B 2000 Ltd and Cottage Farm be replaced which were broken by the grass cutter (Schedule no. 48 and 49 refers).

 Handyman Report

Cllr Oliver requested the purchase of additional daffodil bulbs for the new wild flower bank on the west side of Main Street.

Resolved: Cllrs agreed that the Clerk arranges for the handyman to purchase and plant 1 x large bag of daffodil bulbs from Cherry Lane Garden Centre along with bulbs kindly donated, to cover this area and possibly replace depleted bulbs from the area around Cullington field perimeter.

 Correspondence

The following correspondence was made available for discussion at the meeting;

·         Affordable housing needs in the parish

Email received from Rural Housing Enabler requesting to attend and present to the Parish Council.

Resolved: Cllrs agreed that the Clerk invite David Siddle, Rural Housing Enabler, ERYC to attend February or March 2017 meeting.

 ·         Tickton Pre-school

Email request for 4 x 2 metre metal posts for a detachable canopy to protect the children during hot weather to be undertaken with the fencing installation (L&K Warcup).

Resolved:  Cllrs unanimously agreed to the erection of 4 x 2 metre metal posts which should be bolted/clamped to the new fencing.  The posts to be removed and stored safely when not in use to protect the visual appeal of the area when Pre-school is not operating and reduce the potential of abuse of the posts.  This should be an economical option, avoiding setting the posts in concrete.  Clerk to arrange quote from L&K Warcup for approval by the Pre-School.

·         Chairman’s Awards 2017

Cllr Oliver suggested that the Tickton Fitta group be nominated for the Community award, as the group was established as a gentle exercise group, and has flourished into Fitta Fingers, Fitta Tech, and runs a dance session.

Resolved:  Cllrs to consider any further nominations and finalise decision at the meeting in January.

 Advent 2017

Cllr Oliver requested consideration from the Parish Council to endorse an Advent event like that used by Saltaire http://www.visitbradford.com/thedms.aspx?dms=3&feature=1011&venue=2180156

Resolved: No objections in principle, but this can be pursued outside of the Parish Council. 

  125 VACANCY

The Parish Council has received a letter of resignation from Cllr A Prescott.  ERYC Electoral Services have confirmed the closing date for members of the public to request a by- election for the vacancy of a Councillor as 23rd December 2016.  If no such notice is given the Parish Council can fill the vacancy by co-option.

Resolved: Clerk to advertise the vacancy for a co-opted member once the deadline has passed.

  126 ENFORCMENT ISSUES

Actavo Lighting

Cllrs reported that residents have raised concern regarding both the visual light pollution and the distraction to motorists travelling west caused by the new exterior security lighting on Actavo’s premises.

Resolved:  Cllrs unanimously agreed that the Clerk contact ERYC to request that the lighting be softened or redirected at the Actavo business premises 

  127 ITEMS FOR DISCUSSION WITH WARD COUNCILLOR

Cllr Caley reported that work to rectify the flooding issue at Meaux Lane has not been completed and that this needs attention as soon as possible.

Resolved:  Clerk to contact Ward Cllr Pollard for an update regarding the flooding issue at Meaux Lane

  128 COMMUNITY SAFETY

Weel Road and closure of A1035

Clerk reported than an email has been sent to Humberside Police regarding a traffic management plan for the eventuality of accidents on this road and an invitation extended to attend a future meeting.

A1035 Layby

Concerns have been raised regarding increased anti-social behaviour/meetings within the lay-by near Tickton Grange.

Resolved:  Cllr T Walker to raise concerns relating to anti-social behaviour at the next Neighbourhood Watch Meeting.

Scam

Cllr T Walker reported that residents need to be aware of an email scam that is being sent to mobile phones and computers claiming to be the Metropolitan Police.  To avoid damage and loss of data please do not open any attachment.

  129 PUBLIC CONSULTATION – None reported. 
  130 PLANNING

Planning applications

16/03828/PLF | Construction of pitched roof to existing garage, installation of two windows to front elevation and extension to existing flue following conversion of existing garage | Santana 3 Butt Lane Tickton Resolved:  No comment.

  131 STANDING ORDERS AND FINANCIAL REGULATIONS

Cllr Sinkler proposed that the current tender value of £10k be increased to £25k to bring in line with current practice and the recommendations made by ERNLLCA. Cllr N Walker seconded this proposal and Cllrs unanimously agreed to this change.

Resolved: Cllrs requested that the Clerk update the Financial Regulations and Standing Orders tender value to £25k on the recommendation of ERNLLCA.

  132 FINANCE

The end of November financial report and reconciled bank statements were presented.

Cllrs agreed to approve the transfer of £500 into the GL Cullington Field Scheme Budget line to cover the cost of invoice from Foston Plant Hire (Minute 102 refers) from the General Reserve.

Resolved: Cllrs approved the transfer of £500 from General Reserve to GL Cullington Field Budget line to cover cost of invoice from Foston Plant Hire (Minute 102 refers).

Payments

The following payments were presented for approval at the meeting;

Tickton Village Hall – Room Hire – £10.00

Beverley Signs & Graphics – Renew mobile no. on signs – £12.00 (incl. VAT)

Zoll Medical UK Ltd – Paediatric & replacement Defibrillator pads – £325.14 (incl. VAT)

ERVAS – Payroll processing – £30.00

I Brice – Reimbursement – £53.25 (incl. VAT) + Salary and Holiday pay

M Middleton Salary

HMRC – PAYE

Resolved:  Cllrs approved the above payments and the transfer of £271 from General Reserve into a new budget line ‘Defibrillators’ to cover net costs to Zoll Medical UK Ltd for the paediatric & replacement defibrillator pads. 

  133 PRECEPT AND BUDGET PLANNING

The Clerk presented the Precept and Budget Planning documentation for consideration by the Parish Council.

Resolved:  Cllrs accepted documentation and agreed to approve the final precept at January 2017 meeting.

 2017/18 Schemes

GL Cullington Field Fencing & Tennis Court Resurfacing

Cllr Sinkler presented the quotations received to date.  It was unanimously agreed that a Grant Committee be set up consisting of Cllrs Sinkler, Oliver, Webster, Morris and N Walker and will meet up on the 9th January 2017, 7:30pm at the Village Hall.  Consideration was given to submit separate grant applications for 1. Fencing and 2. Resurfacing tennis courts to a range of funds including Routh Wind Farm Community Fund, Sports for All, Sports England, National Lottery Funding and Lawn Tennis Association Funding.

Conservation Area Street Lighting

Cllr N Walker suggested changing the lights (approx. 6) within the conservation area.

Bus Shelter, Main Street

Cllr N Walker reminded the Council regarding the proposed renewal of the bus shelter near Grange Crescent.  Cllr Oliver to contact the contractor who supplied the shelter at the park to provide a quotation for consideration.

Resolved: Clerk to check for existing quotations for the tennis courts held by the Parish Council and to contact ERYC Street Lighting to establish if this can be undertaken when lights are changed to LED and costings.  Cllr Oliver to contact Contractor to quote for replacement bus shelter.

  134 MEETING DATES 2017

16 January 2017

13 February 2017

20 March 2017

April meeting date changed to 10 April due to Easter.

7 May 2017 – Annual meeting of the Parish.

Resolved:  Clerk to book meeting room for 10 April 2017. 

  135 There being no further business the meeting closed at 9.15 pm.  The next ordinary meeting of the Parish Council is scheduled for 16 January 2016 at 7.30pm