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14 April 2014

Minutes of the Ordinary Meeting of Tickton and Routh Parish Council held in Tickton Village Hall, on Monday 14 April 2014

 

Present:                    Councillors Dobson, Caley, Hardy, Lenton, Oliver, A Walker, N Walker, Webster, Wells

                                               

Apologies:                Councillor Morris

 

In Attendance:         Mrs Lloyd – Clerk (minute taker)

Ward Councillor Bradley Birmingham for agenda item 6 (minutes 147 refers)

 

Public:                       There were no members of the public present.

 

 

144       DECLARATION OF INTEREST

 

Councillor Oliver declared a non-pecuniary interest in agenda 9b (minutes 150b refers) as a member of the Village Hall Management Committee and a non-pecuniary interest in agenda item 10 (minute 151 refers) as a member of Routh Wind Farm Community Fund Local Decision Panel. Councillor Wells declared a non-pecuniary interest in agenda item 9b as a member of All Saints Church Routh and a non-pecuniary interest in agenda item 10 (minute 151 refers) as a member of Routh Wind Farm Community Fund Local Decision Panel. Councillors Sinkler, Caley and Lenton declared a non-pecuniary interest in agenda item 9b (minute 150b refers) as members of All Saints Church Routh.

 

 

PUBLIC FORUM

 

There were no members of the public present.

 

 

145       MINUTES

 

Resolved – The minutes of 17 March 2014 are signed as a true and correct record.

 

 

146       CLERKS REPORT

 

The clerk updated the council on the following item:

 

Planning Enforcement Issue

Feedback had been given by East Riding of Yorkshire Council regarding the breach of a condition of planning approval at the stables on Carr Lane.  The owner will be asked to improve the parking area.

Community Payback

An application has been made to use community payback for litter picking on Meaux Lane Routh.

 

DCM Surfaces

The repair has now been completed by DCM Surfaces under guarantee

 

Weel Household Waste Recycling Site

East Riding of Yorkshire Council have fed back that no alterations to the entrance are deemed necessary

 

Grass Verges along the A1035

The remedial work to the verges are to be undertaken by the contractor on completion of the scheme.

Website

Currently there is a problem with the website as recent documents have disappeared and there is currently no facility to upload word documents

 

Road Resurfacing

The A1035 from Hull Bridge Road to Whitecross Roundabout is due for resurfacing commencing on 12 May 2014 for approximately 17 weeks.

 

Letter from 10 Downing Street

The clerk received a letter from David Cameron advising her of a new tax cut for businesses and charities. Unfortunately a local authority is ineligible.

 

Bollards on GL Cullington Field

Councillor Caley was thanked for installing the bollards and the barrier on the GL Cullington Field which prevents cars from driving onto the field itself or onto the games area.

 

147       ITEMS FOR DISCUSSION WITH WARD COUNCILLOR

 

Items raised included problems for wide vehicles travelling on the A1035 due to the island for the cycle path; an invitation for dog warden to attend the Annual Parish meeting; progress on the request for a crossing near school and problems with loose slates;

 

 

148       COMMUNITY SAFETY

 

The reports from the police and neighbourhood watch were noted. 

 

 

149       PLANNING  

 

Planning Decisions

Ref 14/00408/PLF – Erection of single storey extension to rear following demolition of existing conservatory at 56 Churchfields Tickton East Riding of Yorkshire HU17 9SX for Mr & Mrs Malcolm Todd

Permission was given

 

Planning Application

Ref 14/01050/PAD – Continued display of NO6 flagpole signs (following temporary consent 13/00111/PAD) at High Farm Main Road Routh East Riding of Yorkshire HU17 9SL for High Farm Estates

Resolved – A recommendation is made that this application should be refused as Routh is a rural village and these flags are inconsistent with this being a rural location. They are a blight on the landscape and affect visual amenity of both residents of the village and those passing by. The flags are also a safety concern as they distract drivers on the A1035 and are believed to have been the cause of some near misses.

Additionally, a comment is also made regarding the alleged increase in business.  If this is the case then the alterations to the entrance to the site (which were a condition of a previous application) are even more urgent and any further delay to this work cannot be tolerated.

 

 

150       FINANCE

 

Financial Statement

The financial report to end of the 2013/4 financial year and the budget for 2014/5 financial year were presented to the Parish Council.

Resolved – The 2013/4 year-end financial report and the 2014/5 budget are noted.  It is also noted that a payment to the village hall under schedule 6(d) for £12 had not previously been recorded in the minutes of the January meeting.

 

Payments

Tickton Village Hall

Resolved – To pay £10.00 room hire.

 

Mr Brice

Resolved – To pay £143.00 monthly salary.

 

ERNLCCA

Resolved – To pay 533.21 renewal of membership and £126.00 training

 

HPFA

Resolved – To pay £20.00 renewal of membership

Church in Tickton

Resolved – To pay £300.00 grant for grounds maintenance

 

All Saints, Routh

Resolved – To pay £300.00 grant for grounds maintenance

 

Tickton Village Hall

Resolved – To pay £1,000.00 grant for upkeep of CCTV

 

MKM

Resolved – To pay £43.81 maintenance items

 

Annual Return and Supporting Documentation

The Annual Return and supporting documentation was presented to the Parish Council prior to audit which detailed the expenditure for the year over the headings required by the Audit Commission, an analysis of the variances from last year’s results, the fixed asset value and details of the outstanding commitments for the year and the reserves carried forward. 

Resolved – The Parish Council approve the Accounts and the carry forward subject to audit

 

Risk Assessment

A revised risk assessment was presented to the Parish Council and discussed. This formed part of the review of the effectiveness of internal control

Resolved – The Parish Council approved the Risk Assessment

 

Effectiveness of Internal Audit

A paper was presented on effectiveness of internal audit that detailed the scope independence and reporting of the current internal audit service.  Together with the risk assessment review this formed the review of internal control

Resolved – The Parish Council approve the current system of internal control including the internal audit arrangements.

 

 

151          PLAYGROUND EQUIPMENT REPLACEMENT AND GRANT APPLICATION

 

Three quotations had been obtained to date for the replacement of the swings and the slide at Tickton Children’s Play Area.  An application for funding from Routh Wind Farm Community Fund was discussed.

Resolved – An application will be made to the Routh Wind Farm Community Fund before the end of this month for a grant to purchase a replacement slide and replacement flat swings (subject to the agreement of Trustees of Recreation Ground Fund) based on the lowest quotation with satisfactory non-financial conditions such as length of guarantee. Tickton and Routh Parish Council will make available match funding of  40% of the cost of the replacement equipment from the Play Equipment Replacement Fund.  Completion of the form is delegated to the clerk.  Councillors will be updated immediately if there are any matters that arise from discussion with suppliers between this meeting and submission of the form.

 

 

152       STREETSCENE ISSUES

 

The date of the walkabout has now been confirmed as 2 June 2014.  Councillors will bring identified streetscene issues to the next meeting.

 

153       ANNUAL PARISH MEETING

 

The Annual Parish Meeting has been arranged for Monday 28 April at 7pm in Village Hall Tickton.  Officers from Streetscene and the Dog Warden Service of East Riding of Yorkshire Council have been invited to attend to promote their service to residents. The Chairman of the Routh Wind Farm Community Fund Local decision panel, Ward Councillors, the Police and Local Groups have also been invited to attend and give residents an update on their activities and role.

 

 

154       DATA PROTECTION POLICY

 

A draft Data Protection Policy was discussed

Resolved – The Draft Policy is approved

 

 


155          MEMBERSHIP OF RURAL SOUNDING BOARD

 

An invitation had been received to join a Rural Sounding Board of Parish Councils and three Opinion Panels they are planning to set up

Resolved – Councillor Wells is nominated as the contact point

 

 

156          MOTIONS PROPOSED BY COUNCILLORS

 

Councillor Oliver proposed the following motion:

‘That the PC considers purchasing an additional litter bin at east end of Tickton Village’     

 Resolved – The motion is approved

 

There being no further business the meeting closed at 9.25pm. The next meeting of the Parish Council, the annual meeting, was scheduled for 19 May 2014.