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14 December 2015

Minutes of the Ordinary Meeting of Tickton and Routh Parish Council held in Tickton Village Hall, on Monday 14 December 2015

 

Present:                     

Councillor Morris (in the Chair)

Councillors Caley; Oliver; Lenton; A Walker; N Walker; Webster; Wells

Apologies:                

Councillors Greenwood; Prescott; Sinkler;

 

Absent:                      

No-one

 

Minute Taker:            

Mrs C Lloyd

 

Public:                       

There were no members of the public present

 

 

PUBLIC FORUM

 

No members of the public were in attendance

 

 

82     DECLARATION OF INTEREST

 

Councillors Oliver and Wells declared an interest in agenda item 5f (minute number 84 refers) as members of Routh Wind Farm Community Fund Decision Making Panel.

 

 

83     MINUTES

 

Resolved:  The minutes of the meeting of 16 November 2015 are signed as a true and correct record.

 

 

84     CLERKS REPORT

 

Memorandum of Agreement with AFC Tickton

AFC Tickton have now returned the signed memorandum of agreement. For information, they have also had to play their games elsewhere recently due to damage caused to the pitch by grasscutting.

 

Nursery Swings

The replacement nursery swings and safety surface has been ordered for installation in February or March (excluding half term holiday week) at a quoted cost of £6,119 excluding VAT

 

Grass Cutting Contract

The tender for grass cutting has been prepared and will be sent out to five contractors ranging from single handed operators to larger businesses for discussing in private session at the next meeting.

 

Cessation of Paper Plans

The free projector has been delivered, but further consideration to what other equipment, if any, is required will still need to take place.

 

Community Defibrillator

Regarding the siting of a defibrillator for Weel KC have been contacted and are currently looking into the possibility of using the telephone box which does have a power supply.

 

Windfarm Funding

The response from the Wind Farm Administration had been circulated.  This makes it clear that the provisional funding offer they made is currently ring fenced for this financial year only and only for the project stated.

 

Planning Enforcement Issues

The only current active issue concerns the development at 87 Main Street which is still awaiting a response from East Riding of Yorkshire Council.

 

Current Public Consultations and Surveys

Present consultations open to the public are

All residents can go to http://www2.eastriding.gov.uk/say/have-your-say-homepage/find-a-consultation to take part in these consultations or for further information

This can be accessed by going on the Gov.UK site and typing in consultations and the title

This can be accessed by www.eastridingofyorkshireccg.nhs/prescribing

 

Invitations to Participate

During the past month we have been asked to participate in 3 yearly review of winter services and to attend a meeting of the Joint Forum Waterways Partnership Meeting on 15 December.

 

 

85     ITEMS FOR DISCUSSION WITH WARD COUNCILLOR

 

Ward Councillor Birmingham had sent his apologies and in his absence no urgent items were discussed.

 

86     COMMUNITY SAFETY

 

Tickton Neighbourhood Watch would become a single Neighbourhood Watch Area with Mr T Walker and Mrs S Brice as the area co-ordinators.  Feedback from Neighbourhood Watch highlighted recent crimes in the area which included scam telephone calls and theft of a laptop from a car.    No police report had been received but the letter from Inspector Coulthard regarding Community Policing was discussed

 

87     PLANNING

Planning Decisions

15/02989 – Installation of Air Source Heat Pump at Rivendell Carr Lane Weel East Riding of Yorkshire HU17 0SQ for Mr Chad Lingard

Planning permission was refused

 

Planning Applications 

15/03727 – Retention of replacement sewage treatment plant for public house Nags Head Main Road Routh HU17 9SL for Serious Waste Management

Resolved – No comments were made

 

15/03580 – Erection of a modular building following demolition of existing at Environment Agency Tickton Depot Main Street Tickton HU17 9SH for Environment Agency (Yorks & NE)

Resolved – No comments were made

 

 

88     FINANCE

 

Financial Commentary

The financial report to the end of November was presented. A forecast of this year’s outturn expenditure was also available and was used as the basis of the precept planning.  The quarterly bank reconciliation was available for inspection.

Resolved: The financial position and quarterly bank reconciliation are noted.  Approval is given to correct the inaccuracy in the clerk’s salary budget by moving the sum of £166 from contingency.

 

Payments

Mr Brice

Resolved: To pay £165.06 salary

 

Mrs Lloyd

Resolved: To pay £1047.45 quarterly salary and £53.81 re-imbursement for stationery, training and storage boxes

 

HMRC

Resolved:  To pay £298.40 PAYE

 

During the following item issues were unexpectedly raised that required the following declarations to be made.  Councillor Oliver declared a pecuniary interest as an employee of the Village Hall.  Councillor Morris declared a non-pecuniary as Chairman of the Village Hall Committee. Councillor Lenton declared an interest as treasurer of All Saints Church Routh

 

During the following item it became necessary to close the meeting for a short while to obtain some additional information which was business sensitive.

 

Precept Planning

A budget forecast for the year 2015/6 was considered and the implications of various combinations of budget; precept; Band D property rate and unallocated reserve were discussed.

Resolved: A provisional budget of £28,389 is set for 2016/7, with final figures to be confirmed in March 2015.  This included an increase in funding for the grants to the church of £400 and a decrease in funding for the community fund of £440.  The budget will be financed by demanding a precept of £25,633 with the balance being funded from reserves, miscellaneous income and an anticipated VAT refund.  As a result the rate for Band D properties is maintained at £40.31 for another year.

 

The Chairman and clerk are requested to complete the local precept demand form on behalf of the Parish Council

 

89     COMMUNITY EMERGENCY PLANNING

 

The preparation of a level one emergency plan for the village was considered to include emergency contact details.  The snow clearance plan also needed reviewing.

Resolved: Councillors Webster; N Walker and T Walker agreed for their names and contact details to appear in East Ridings Emergency Plan subject to confirmation of what happens to this information.  The three councillors absent will be contacted to find out whether they agree to be added to this lost.  The level one plan can now be completed and the snow clearance plan updated. 

 

 

90     TRANSFER OF DOG CONTROL ORDERS, DESIGNATED PUBLIC PLACE ORDERS (NO DRINKING ZONES AND GATING ORDERS TO PUBLIC SPACES PROTECTION ORDERS

 

The proposal for Public Spaces Protection Order to cover all areas accessible to the public was discussed.  Public Spaces Protection Orders are to replace Dog Control Orders, Designated Public Places Orders and Gating Orders

Resolved: The existing list is still appropriate therefore no amendments need to be made but location names are not always accurate and need to be amended.

 

 

91     CHAIRMAN’S AWARD

Nominations for Chairman’s Award 2016 were discussed.

Resolved: Nominees/ Guardians of nominees will be contacted to give consent to an application being made in their name

 

92     PARISH TRANSPORT NEEDS ASSESSMENT AND PARISH TRANSPORT CHAMPIONS  

 

A sample questionnaire was available to identify the transport needs of the Parish.

Resolved:  Subject to the approval of the other parties involved a copy of the survey will be distributed with a future Tickton Diary to be accompanied by an article on the purpose of the survey by Councillor T Walker.

 

There being no further business the meeting closed at 9.50 pm. The next ordinary meeting of the Parish Council is scheduled for 18 January 2016 at 7.30pm