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16 October 2016

Minutes of the Ordinary Meeting of Tickton and Routh Parish Council held in Tickton Village Hall, on Monday 17 October 2016

Present:                               Councillor Sinkler (in the Chair)

                                                Councillors: Lenton; T Walker; Greenwood; N Walker; Morris; Caley; Webster; Prescott

Apologies                           Councillors Oliver and Wells

 Absent:                                No-one

Public:                                  One member of the public in attendance

Minute Taker                     Mrs M Middleton – Clerk 

  Part I

PUBLIC FORUM

One member of the public in attendance.

84 DECLARATION OF INTEREST

Cllr Morris declared a non-pecuniary interest in agenda item 22.2 (Minute 102 refers) as Chairman of the Village Hall.  Cllr Greenwood declared a non-pecuniary interest in agenda item 15 (Minute 95 refers) as a member of the Tickton Defibrillator Group.

85 MINUTES

Resolved: The minutes of the meeting of 19 September 2016 were approved as a true and correct record.

86 CLERKS REPORT

The monthly update report was circulated for information.

 Remembrance Wreaths

Three wreaths have been ordered for Tickton Primary School, the Church in Tickton and the River Hull footbridge.  Arrangements for the school service will be circulated nearer the time.

 Playground Replacement Parts

The Clerk reported that parts for the Cableway at GL Cullington Field Playground have been ordered to a value of £298.38 (plus VAT).

 Handyman Report

Work to the board behind the BATA Defibrillator and Weel Notice Board will be completed this week.  The thistles from the wild flower bank have been removed.  The work to the container roof remains ongoing.  I Brice requested use of the Village Hall electrical supply to fit missing end caps to benches on the playground.

Resolved: I Brice to liaise with Cllr. D Morris to access electrical supply at Village Hall.

 Correspondence

The following information was made available to the Cllrs at the meeting; ▪ ERNLLCA September Newsletter and Conference 18.11.16 ▪ UK City of Culture Guide Hull 2017 ▪ ERYC ‘Making Time for Winter’ Booklet 

87 AFC Girls Football Agreement

To consolidate matches the boys’ teams have relocated to Longcroft School.  The PC expressed pleasure that the girls’ teams have requested use of the playing fields to commence as soon as possible.

Resolved: Agreed that girls’ football should be given permission to use the fields from 9:45am to 2:15pm on Saturdays. Clerk to forward Agreement to AFC Tickton for signing. 

88 Weel Street Sign

In response to a request by a member of the public for additional street signs at Weel.

Resolved: A request be made to ERYC via Ward Councillor Pollard for warning signs ‘slow down, children’ on the approach to Weel. 

89 GL Cullington Field

Consideration was given to a range of options for fencing and resurfacing of the tennis courts. Funding to be applied for through the Routh Wind Farm Fund and to seek additional funding options.  Cllr Sinker circulated a quotation supplied by East Riding Group for £1045.50 (plus VAT) to implement top soil to the ruts on the GL Cullington Field created by the drainage works.  It was unanimously agreed that this work be completed as soon as possible. Cllr Sinkler to liaise with contractor.

Resolved: Cllr Sinkler to obtain quotations for fencing for discussion at the next meeting.

Resolved:  Agreed that remedial work be carried out by East Riding Group.

90 Tickton Pre-School Fencing Agreement

The Pre-School has requested the inclusion of a self-closing yellow gate to match the existing playpark gates.  The Clerk to contact the contractor for a fixed price for both options for consideration by the Pre-School.

Resolved:  Clerk to contact L&K Warcup and request a fixed price for the original agreed layout and another to include a yellow gate. 

91 Grass Cutting Schedule

The schedule was reviewed and it was unanimously agreed that the grass cutting to the entire Weel Common increase 16 cuts in 2017.

Resolved:  Clerk to increase to 16 cuts to the entire Weel Common area.

92 Village Task Force Schedule

The updated schedules were reviewed.  Cllr Greenwood reported poor workmanship to the repair of the drainage pipe on the curb outside the Post Office.  Flooding was reported at the end of Meaux Lane.

Ward Councillor Pollard emailed to confirm that road signs at Meaux have been ordered and will be installed in the coming weeks.

Resolved: Clerk to inform Ward Councillor Pollard of poor workmanship of curb repair and flooding at Meaux Lane.

93 Rural Parish Meeting

Resolved: Cllr N Walker to represent the Parish Council at the Rural Parish Meeting – 3rd November 2016, Room 1 County Hall. Clerk to inform ERYC. 

94 ational Westminster Bank Plc

A letter was presented for consideration to enable the Clerk to speak directly to the Bank and to change the statement issue date to support the preparation of monthly budget statement in a timely manner.

Resolved:  Agreed that the Clerk & Responsible Financial Officer be given authority to speak directly with the bank to discuss matters relating to the accounts and to change the statement issue date to the 1st of the month.

95 Tickton Defibrillator Group

Defibrillators have now been fitted at New Inn, Weel, BATA and the Village Hall.  The final Defibrillator will be fitted to the Nags Head, Routh shortly.  A drop-in training session is scheduled for the 29th October between 10:00 and 4:00pm at the Methodist Chapel.  A tombola will be held and tea and coffee will be available.  Leaflets will be circulated to all residents.  A request was made for ERYC to supply street signs to identify the defibrillators.

Resolved:  A request be made via Ward Councillor Pollard for ERYC to supply street signs to identify the defibrillators.

96 Handyman Salary

Salaries for all Parish Council employees to be considered at the Precept meeting, finalised at the February meeting for implementation in April.   Personnel documentation for the Handyman to be issued.

Resolved:  Clerk to Agenda Salaries at the December meeting.

Resolved:  Cllr N Walker to issue Contract for the Handyman.

97 Proposed Removal of Public Payphone

ERYC has informed the Parish Council that BT are considering removal of Public Payphones from the Footbridge, Weel Road, Tickton and Main Street, Tickton.

Resolved:  Cllrs objected to the removal of both public payphones due to the poor network coverage in the area.  The Clerk to respond accordingly.

98 The Stables, Carr Lane

A member of the public has raised concern regarding the advertisement of riding lessons which appears not to be commensurate with a community livery yard.

Resolved:  Cllrs requested that the advertisement of riding lessons at The Stables, Carr Lane be brought to the attention of Ward Councillor Pollard to be investigated further.

99 Community Safety

Driffield PSCO update ‘We have recently had a call from a person concerned that a gardener had visited her elderly parents and was going to carry out some work for them.  The caller was concerned that the gardener was going to rip them off as he was trying to charge £2,000 just to move gravel and replace it’.

Residents are asked to be aware and keep an eye on our elderly friends and neighbours to stop people taking advantage of them.  Residents are also reminded to ensure that vehicle doors are locked.  Please report anything suspicious on 101.

100 Winter Planning

ERYC will be filling the grit/salt boxes and invoicing the Parish Council in time for winter.  It was noted that green boxes belong to the Parish Council and yellow belong to ERYC.

Resolved:  Cllrs Lenton and Prescott to check current grit box levels

101 PLANNING

Planning Decisions

16/01599/PLF – Erection of detached garage following demolition of existing – Evergreen 296 Hull Bridge Road Tickton – Permission Granted (4 conditions)

16/02652/TCA – TICKTON CONSERVATION AREA: Lawson Cypress type conifer x3: Fell. The Firs 25 Main Street Tickton – Raised no objection

16/02309/PLF – 7 Main Street Tickton – Erection of two storey and single storey extensions with balcony to rear and garage to side – Permission Granted (5 conditions)

16/02384/PLF – Erection of detached garage and carport | 1 Park Farm Cottages Main Road Routh- Permission Granted (4 conditions)

16/02451/PLF – Erection of single storey extension to side and creation of access – Santana 3 Butt Lane Tickton – Permission Granted (3 conditions)

Planning applications

16/03181/CLE – Certificate of Lawfulness for the continued occupation of the dwelling without complying with condition 2 (agricultural occupancy) of planning permission 308-14 (Resubmission of 16/00996/CLE) – Carr Farm Carr Lane Tickton –  Respond by 21 October 2016

Resolved: There is no objection to the continued occupation of the dwelling without complying with the agricultural occupancy by the existing owners. However, the parish council would object to an application to remove the agricultural occupancy condition.

102 FINANCE

The September financial report was presented at the meeting.                      

Payments

The following payments were presented for approval at the meeting;

Tickton Village Hall

Resolved: To pay £17.50 – Room hire

Foston Plant Hire

Resolved: To pay £600.00 (incl. VAT) – Bike Ramp

The Royal British Legion

Resolved: To pay £64.00 – Wreath x 3    (LGA 1972 S.137)

East Riding Group

Resolved: To pay £237.31 (incl. VAT) Grass Cutting Contract

ERNLLCA

Resolved: To pay £54.00 (incl. VAT) – Grievance & Disciplinary Training x 3 (Minute 65)

Mrs M Middleton

Resolved: To pay £288.98 (incl. VAT) – reimbursement software, HDMI/VGA adaptor, laptop bag and mobile phone (Minute 65).  Amount to be transferred from General Reserve.

Salaries

Resolved: To pay £449.95 + £51.46 reimbursements

103 There being no further business the meeting closed at 9.10 pm.  The next ordinary meeting of the Parish Council is scheduled for 21 November 2016 at 7.30pm