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17 March 2014

Minutes of the Ordinary Meeting of Tickton and Routh Parish Council held in Tickton Village Hall, on Monday 17 March 2014

 

 

Present:                    Councillors Caley, Dobson, Lenton, Morris, Oliver, A Walker, N Walker, Webster, Wells

                                               

Apologies:                Councillor Hardy

 

In Attendance:         Mrs Lloyd – Clerk (minute taker)

Ward Councillor Phyllis Pollard for agenda item 6 (minutes 133 refers)

 

Public:                       There were no members of the public present.

 

 

130   DECLARATION OF INTEREST

 

Councillor Morris declared a non-pecuniary interest in agenda items 9b, (minutes 136b refers), as Chairman of the Village Hall Management Committee; Councillor Oliver declared a non-pecuniary interest in agenda 9b (minutes 136b refers) as a member of the Village Hall Management Committee.  Councillor Sinkler declared a pecuniary interest in agenda item 8a (minute 135 refers) as an applicant

 

Councillor Oliver and Wells declared a non-pecuniary interest during discussion of agenda item 11 (minute 138 refers) as members of Routh Wind Farm Community Fund Local Decision Panel.

 

PUBLIC FORUM

 

There were no members of the public present.

 

 

131   MINUTES

 

Resolved – The minutes of 10 February 2014 are signed as a true and correct record.

 

 

132       CLERKS REPORT

 

The clerk updated the council on the following item:

 

Planning Enforcement Issue

A planning enforcement issue was raised regarding the display of 6 flagpoles with advertisements at High Farm, Main Road, Routh.  A response was received that there was currently no breach.

 

133       ITEMS FOR DISCUSSION WITH WARD COUNCILLOR

 

Items raised included red and green cottages, the stables on Carr Lane, cars parked on the highway at Routh.

 

Councillor Pollard fed back regarding the current situation at Weel Recycling Centre following the pollution incident and the damage to the verges at Routh as raised at the last meeting.

 

 

134       COMMUNITY SAFETY

 

The reports from the police and neighbourhood watch were noted. 

 

 

135       PLANNING  

 

Planning Decisions

 

Ref 13/01877/CLE – Certificate of Lawfulness for continued use of buildings for B2 purposes at New Ferry Farm Weel Road Weel East Riding of Yorkshire HU17 0SQ for Mr and Mrs D Setterington.

This has been withdrawn.

 

Ref 13/04184/PLF – Installation of ground mounted solar panels Land South West Of Manor House Farm Meaux Lane Routh East Riding Of Yorkshire for H N Sinkler & Son.

Permission was granted.

 

Ref 13/03098/PLF- Erection of a dwelling at Land Rear Of 70 Main Street Tickton East Riding Of Yorkshire for Pauline Jeffrey.

Permission was refused – a comment was made that the decision had picked up the Parish Council’s comment regarding future felling of trees and that an application had now been received from the owner to do this.

 

Ref 13/04098/PLF – Change of use of premises for the day care of up to 6 dogs (maximum 2 dogs at night) and change of use of fields for the use as dog exercise areas and use of training paddock for teaching dog training (Retrospective Application) at 6 North View Weel East Riding of Yorkshire HU17 0SG for Ms Ruth Bryant.

Permission was granted.

 

Planning Applications 

 

Ref 14/00408/PLF- Erection of single storey extension to rear following demolition of existing conservatory at 56 Churchfields  Tickton East Riding of Yorkshire HU17 9SX for Mr and Mrs Malcolm Todd.

Resolved – If approved a condition should be imposed that better attenuation plans should be in place than those on the plans to mitigate the surface water run-off as flooding and flood risk is a major environmental concern of this Parish Council and this scheme, due to the increased dimensions of the new build, would increase surface water run-off.

 

Ref 14/00602/PLF- Erection of single storey extension to rear and conversion of garage to additional living accommodation following demolition of existing conservatory at 33 St Pauls Drive Tickton East Riding of Yorkshire HU17 9RN for Mr and Mrs June and Dave Agius.

Resolved – If approved three conditions should be imposed.  The first is that better attenuation plans should be in place than those on the plans to mitigate the surface water run-off (i.e.  SUDs) as flooding and flood risk is a major environmental concern of this Parish Council and this scheme, due to the increased dimensions of the new build, would increase surface water run-off.  The second condition is that all planned exterior hard surfacing must be of propriety porous or semi permeable type to reduce surface water run-off.  The third condition is to ensure that off road parking for two cars continues to be available due to the narrowness of the road.

 

 

136       FINANCE

 

Financial Statement

 

The financial report to end of February was presented to the Parish Council and the forecast year end expenditure was noted.   Requests for future expenditure were considered.

Resolved – The financial report and the receipt of £3000 from East Riding of Yorkshire Council were noted.  Approval was given for the purchase of fencing to repair the tennis courts, for 2 training places and to sign up for ERNLCCA for 2 years to achieve the discount.

 

Payments

 

Tickton Village Hall

Resolved – To pay £24.40.

 

Mr Brice

Resolved – To pay £137.46 monthly salary and £224.85 for fencing.

 

Mrs C Lloyd

Resolved – To pay £988.05 quarterly salary and £52.01 for printing and stationery.

Staysmart

Resolved – To pay £3,120.00 for grass cutting.

 

HMRC

Resolved – To pay £323.60 PAYE

 

Budget for 2014/15

 

A proposed base budget for 2014/15 was presented based on the calculations that had been used for the setting of the precept and updated for information about cost increases.

Resolved – A based budget is approved based on the document presented but with an increased budget for ERNLCCA fees.

 

137          PLAYGROUND EQUIPMENT REPLACEMENT STRATEGY

 

The draft strategy was discussed.

Resolved – The strategy is approved based on the draft.

 

 

138       PLAYGROUND EQUIPMENT REPLACEMENT

 

Only two very approximate quotations were currently available for the replacement of the slide and surface beneath it. A possible application for funding by Routh Wind Farm Community Fund was discussed.

Resolved – Additional costings will be brought to the next meeting for the replacement of the slide, the nursery swings and the junior swings as these were the identified priorities based on the equipment replacement strategy. An application for wind farm funding will be considered at the next meeting when costs are known.

 

139       DCM SURFACES

 

Despite further phone calls and e-mails DCM Surfaces have still not given any indication of when the repair of the surface would happen based on the guarantee which was agreed at their visit in October 2013. Discussion had taken place with citizen’s advice who stated that we could get repair done and try to recover costs via the Small Claims Court if they do not respond, but do need to ensure we have appropriate documentation regarding the transfer of the asset and the guarantee.

Resolved The matter regarding documentation would be discussed with East Riding of Yorkshire Council.

 

 

140       EAST RIDING LOCAL FLOOD RISK MANAGEMENT STRATEGY 

 

The Draft Strategic Environmental Assessment – Scoping Report was considered. A letter from a resident regarding concerns about Environment Agency future funding was also discussed.

Resolved – No comments are made on the Scoping Report.  A question regarding information from the Environment Agency regarding both historical and planned cleaning and dredging of the River Hull will be submitted to the next meeting of the Flood Liaison Group on 30 May 2014.

 

 

141          STREETSCENE ISSUES

 

A report was distributed on a number of streetscene issues that had been identified.

Resolved – Councillors were asked to identify other issues in their locality not on the current list by the next meeting prior to commencement of this year’s streetscene programme.

 

 

142          JUBILEE MEMORIAL FUND

 

An update on progress with the purchase of the stained glass window was given.

 

 

143          FUTURE MEETINGS AND ANNUAL PARISH MEETING

 

The dates of future meeting s and the annual parish meeting for 2014 and 2015 were discussed

Resolved – The following schedule was approved.

14 April 2014

19 May 2014 (annual meeting)

16 June 2014

21 July 2014

15 September 2014

20 October 2014

17 November 2014

8 December 2014

19 January 2015

9 February 2015

16 March 2015

 

28 April 2014

27 April 2015

 

 

There being no further business the meeting closed at 9.30pm. The next ordinary meeting was scheduled for 14 April 2014.