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17 September 2012

Minutes of the Ordinary Meeting of Tickton and Routh Parish Council held in Tickton Village Hall, on Monday 17 September 2012

Present:               Councillor Morris (in the Chair)

                               Councillors Caley, Harbidge, Hardy, Oliver, Sinkler, A Walker, Webster, Wells

    Councillor Dobson (from agenda item 9b (ii) [minute 59b (ii) refers] onwards)

 

Apologies:          Councillor N Walker

                              

In Attendance:  Mrs Lloyd – Clerk (minute taker)

      Ward Councillor Pollard (up to item 8 [minute 58 refers])

 

Public:                   There were no members of the public present.

 

 

53  CODE OF CONDUCT

 

The final version of the Code of Conduct based on the revised East Riding of Yorkshire Code of Conduct, had been circulated

 

Resolved – This Code of Conduct is adopted by Tickton and Routh Parish Council.

 

 

54  DECLARATION OF INTEREST

 

Councillor Morris declared a non-pecuniary interest in agenda item 10b (minute 60 refers) as Chairman of the Village Hall Management Committee; Councillor Oliver declared a non-pecuniary interest in agenda item 10b (minute 60 refers) as a member of the Village Hall Management Committee and a pecuniary interest in agenda item 9b (i) (minute 59 refers) as an employee of Tickton Church of England School.

 

 

PUBLIC FORUM

 

There were no members of the public in attendance.

 

55  MINUTES

 

Resolved –The minutes of 16 July 2012 are signed as a true and correct record.

 

A correction of fact was requested by a member of the public to minute 44 (on the minutes of 16 July 2012) as the new neighbourhood watch had been set up in St Paul’s Drive not St Paul’s Way.

 

 

56  MATTERS  ARISING

Fish and Chip Van

 

A phone call had been received from the applicant for the licence to sell fish and chips in the village complaining because East Riding of Yorkshire Council had turned down his application due to the opposition of the Parish Council.  However there has been no written confirmation of this from East Riding of Yorkshire Council.

 

Playground Signage

 

Designs for the signs had been circulated.  The supplier had provided a quotation which exceeded the current budget.  The quotation included posts ends, caps and sign fixings

 

 

57  ITEMS FOR DISCUSSION WITH WARD COUNCILLOR

 

In follow up to the previous month’s issues it was reported back that a response had been received from East Riding of Yorkshire Council regarding the Section 38 agreement to site play equipment on common land at Weel and progress was being made on the application.

 

Cllr Pollard queried whether the closure of Weel Bridge had caused any concerns, and agreed to feedback comments on misleading information signs and a request for a sign to show that the businesses on the road had not been affected.

 

Cllr Pollard agreed to request some information on the latest relaxation to the Planning requirements and an update on the progress of the East Riding Core Strategy.

 

A request was also made for information on whether there had been any progress on updated plans for the entrance to High Farm.

 

 

58  COMMUNITY SAFETY

 

The information received from the police and neighbourhood watch was noted.

 

59  PLANNING

 

Planning Decisions

 

12/02279 – Erection of two storey extension to side and single storey extension to rear following demolition of existing detached garage at 47 Main Street, Tickton

This application is granted permission

 

11/03795 – Renewal of planning permission 07/07153 for erection of 4 dwellings at Workshop 2 Butt Lane, Tickton

This application is granted permission, but a number of conditions have been imposed regarding suitable drainage systems.

 

Two additional items were reported back

 

12/02815 – Erection of single storey extension, following part removal of existing conservatory at 49 Main Street, Tickton

 

This application is granted permission

 

12/02758 – Erection of a single storey rear extension at 238 Hull Bridge Road for Mr & Mrs Stabler

 

This application is granted permission

 

Planning Applications

 

(Cllr Oliver moved to the public area for this item)

 

12/03363 – erection of a timber building at Tickton C of E School for ERYC

 

Resolved –The Parish Council recommend that if the application is approved the following condition is imposed:

 

Plans must be in place to mitigate surface water run-off as flooding and flood risk is a major environmental concern of this Parish Council and ERYC (see draft rural strategy ENV1)

 

(Cllr Oliver returned to the council table at this point)

 

12/03288 – erection of first floor extension to rear, alterations to window to rear and installation of a new window in the gable end at 9 Main Street, Tickton

 

Resolved –   The Parish Council recommend that if the application is approved the following condition is imposed:

 

Plans must be in place to mitigate surface water run-off as flooding and flood risk is a major environmental concern of this Parish Council and ERYC (see draft rural strategy ENV1)

 

 

60  FINANCE

Financial Statement:

 

The financial statement to the end of August was presented to the Parish Council.  It was agreed that an additional amount of £ 375.00 was to be transferred to the budget for the playground signage from the unallocated reserve, to allow an order to be placed in line with the quotation agreed with Beverley Signs and Graphics.

 

Notification had been received from the Audit Commission that LLP Littlejohn had been appointed as external auditor for the year.

 

Payments

 

Tickton Village Hall

Resolved – To pay £12.00 room hire

 

Mr Little

Resolved – To pay £66.61 salary

 

Mr Brice

Resolved – To pay £394.91 salary and £15.27 expenses

 

Omitted from Agenda – Payments which could be made Under Financial Regulations 6(d) and 7(b)

 

Church in Tickton

Resolved – To pay £26.00 for room hire for neighbourhood watch meeting

 

Mrs Lloyd –

Resolved – To pay £930.40 salary and £90.92 expenses.

 

HMRC

Resolved – To pay £407.20 PAYE.

 

 

61  MEMORANDUM OF AGREEMENT WITH AFC TICKTON FOR 2012/13 SEASON

 

The content of the memorandum of agreement and Schedule 1 with AFC Tickton for the 2012/13 season was discussed.  Proposed changes were minimal as it was agreed the current arrangement was working well.  The only change proposed was to request that a parking space within the Village Hall Car Park is set aside for disabled parking.  AFC Tickton had previously stated that they had no objections to this amendment.

 

Resolved – The contents of the Memorandum and Schedule 1 are agreed and will now be sent to AFC Tickton for signing and then a meeting of the Recreation Ground Foundation will meet to countersign the agreement.

 

 

62  DELEGATION OF DECISION TO USE VILLAGE PLAYING FIELD

 

As an increasing number of applications are received at short notice to request permission to use the village playing field for events it was discussed under which conditions this decision could be delegated to the clerk.

 

 

Resolved – The conditions under which the decision is delegated to the clerk is agreed and contained in a document with a copy of an indemnity to be signed by the applicant.  Those requests that do not satisfy the conditions stated will be referred to the Parish Council for a decision.

 

 

63  WAR MEMORIAL

 

At the last meeting whilst agreeing to go ahead with the landscaping work, issues were raised about obtaining a grant to restore the memorial and the possibility of removing the ash tree currently overhanging the memorial.

 

Permission had now been received to remove the tree from all concerned and quotations had been obtained to do this work.

 

The response from the War Memorials Trust was discussed which indicated that a grant may be available to cover 50% of the cost of renovating the memorial (nothing for landscaping) but the work and the contractor would have to be approved by the Trust prior to the commencement of the work.

 

Resolved – It was agreed to employ P Bowser to remove the tree, and to seek two quotations for work on the war memorial in line with the recommendation of the War Memorials Trust and one from a local stonemason.

 

 

64  PLAYGROUND INSPECTIONS

 

Quotations were examined to complete the annual inspection of the Playgrounds.

 

Resolved – The Playground Inspection Company is employed to undertake the annual inspection.

 

 

65  FOREWIND

 

Feedback was given from a recent meeting with Forewind, whose cables were to be laid within the Parish.  Cllr Harbidge was to keep in touch with Forewind regarding progress of this capital project on behalf of the Parish.

 

 

66  COMMUNITY BENEFIT FUND

 

An update was given on progress made by the working group.  The project was almost complete and a report would be sent to each Councillor prior to the next meeting.  Mrs Lloyd will meet with Ms Wood on 24 September to discuss administration of a community benefit fund.

 

There being no further business the meeting closed at 9.30 pm. The next ordinary meeting was scheduled for 15 October 2012.