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20 May 2013

Minutes of the Annual Meeting of Tickton and Routh Parish Council held in Tickton Village Hall, on Monday 20 May 2013

Present:                      Councillor Morris (in the Chair for item 1)

                                    Councillor Sinkler (in Chair for item 2 onwards)

                                    Councillors Caley, Harbidge, Hardy, Oliver, A Walker, N Walker, Wells

 

Apologies:                  Councillors Dobson, Webster

                                     

In Attendance:            Mrs Lloyd – Clerk (minute taker)

                                               

Public:            There was 1 member of the public present for agenda items 1 to 6 only (minute                                                13 to 16 refer).

 

 

 

13          ELECTION OF OFFICERS AND ACCEPTANCE OF OFFICE

 

Councillor Morris declared that he was resigning as Chairman of the Parish Council.  The Councillors thanked the current Chairman for his effort and contribution over the last 2 years. The Parish Council discussed nominations for Chairman and Vice Chairman of the Parish Council for the next 12 months.

 

Resolved – Councillor Sinkler is elected as Chairman and Councillor Morris is elected as Vice Chairman.  Both declare their acceptance of office.

 

 

14          DECLARATION OF INTEREST

 

Councillor Morris declared a non-pecuniary interest in agenda item 10 (minute 20 refers) as Chairman of the Village Hall Management Committee; Councillor Oliver declared a non-pecuniary interest in agenda item 10 (minute 20 refers) as a member of the Village Hall Management Committee; Councillor Caley declared a non pecuniary interest in agenda item 10 (minute 20 refers) as a member of All Saints Church, Routh.  Councillor Sinkler declared a non pecuniary interest in agenda item 10 (minute 20 refers) as a member of All Saints Church, Routh.

 

 

PUBLIC FORUM

 

A member of the Tickton Pre-School discussed the planters on the play area and outlined their plans to replace them subject to Parish Council approval.

 

 

15            MINUTES

 

Resolved –The minutes of 15 April 2013 are signed as a true and correct record.

 

 

16            MATTERS  ARISING

 

Verges in Grange Crescent

East Riding of Yorkshire Council would now be contacted as no adverse comments had been received from residents of Grange Crescent.

 

Land at Routh

After contacting the solicitor for the Goodlass Family on numerous occasions he finally rang back to say that some of the owners had refused to sell the land to the Parish Council. This effectively meant the end of the scheme for residents of Routh to use this land as the solicitor had previously indicated that a lease was not an option neither was it acceptable for residents to make use of it while it remained in its current ownership as the landowners did not have insurance for this purpose.

 

Tickton Playing Field Fence

The resident who had attached their fence to the Parish Council fence had been in touch and agreed to detach it as soon as she could get her builder to address the problems with her fence.

 

Regarding the replacement of an area of fencing following a request from a resident the work would be completed by the handyman.

 

Annual Parish Meeting

The Annual Parish Meeting had been very well attended by residents and local groups.  Issues raised by residents included litter and dog fouling

 

Routh Wind Farm Community Benefit Fund

The first draft of the constitution had been discussed at the first meeting of the administrative body.   A revised constitution had been circulated to Parish councillors for comments.  These comments would form part of the discussion at the second meeting of the administrative body.

 

Weel Play Equipment

A number of departments from East Riding had been in touch regarding the siting of play equipment on Weel Common following a complaint from at least one resident.  This included planning enforcement.  After going through where we were in this scheme and what the project plan was planning enforcement agreed that there was currently no case to answer to.

 

A visit had been made to the site by Martin Bell from the Humber Playing Fields Association who recommended that the equipment should be fenced because of the drain.

 

Memorial to Airmen

Parish councillors were asked to consider the contents and position of the plaque and send their suggestions to Councillor T Walker before the next meeting.  A stonemason had offered to produce the plaque at no cost in return for an acknowledgement of his contribution.

 

 

17          ITEMS FOR DISCUSSION WITH WARD COUNCILLOR

 

The Ward Councillor has sent her apologies as she was unable to attend.   Several streetscene issues were raised by Councillors which the clerk would deal with in the absence of the Ward Councillor.

 

 

18          COMMUNITY SAFETY

 

The information received from the Police and Neighbourhood Watch was noted.

 

PCSO Freer has said she will attend the next meeting.

 

19          PLANNING

 

Red and Green Cottages

This item was deferred as the officer from East Riding of Yorkshire Planning Department was unable to attend.

 

Parish Council Liaison Meeting

East Riding of Yorkshire Council had organised a liaison meeting between the Planning Department and Parish Councils.  Parish Councils were urged to attend as it was felt that their right to refer a planning application to a Committee Hearing in could be under threat.

 

Resolved – Councillor N   Walker and the clerk are to attend the meeting and if the issue of referring an application is mentioned to make it clear that this Parish Council oppose that view.

 

Planning Decisions 

 

11/00571 – Erection of replacement dwelling following demolition of existing agricultural building and retention of the existing dwelling as ancillary storage at Cottage Farm Main Road Routh

 

This appeal to the Planning Directorate is refused.

 

13/00537 – Erection of single storey extension to side, porch to front and associated internal alterations at Fir Trees Kindergarten Unit 5 Fir Trees Industrial Estate Hull Bridge Road Tickton

 

This application is granted permission

13/01143/TCA – Fell one Silver Birch due to size, close proximity and excess shading to rear garden and property at 68A Main Street Tickton

 

There are no objections to this application.

Planning Applications

 

13/01287/TCA – Remove one Holly tree along western boundary wall adjacent to Church Cottage at St Pauls Church Main Street for Rev Jeremy Fletcher

 

Resolved – No observations are made on this Section 211 notice

 

 

20          FINANCE

Payments

 

Tickton Village Hall

Resolved – To pay £14.40 room hire

 

Mr Little

Resolved – To pay £32.00 salary

 

Mr Brice

Resolved – To pay £121.60 salary and £201.77 maintenance re-imbursement

 

Broker Network Ltd

Resolved – To pay £1183.76 insurance premium

 

Mr PT Wright

Resolved – To pay £50.00 internal audit fee

 

All Saints Church Routh

Resolved – To pay £300.00 grant for maintenance of church grounds

 

Church in Tickton

Resolved – To pay £300.00 grant for maintenance of church grounds

 

Tickton Village Hall

Resolved – To pay £1000.00 grant for maintenance of security cameras

 

Yorkshire and Humber Regional Training Partnership

Resolved – To pay £30.00 training fee

 

 

Payments Made Under Delegated Authority from last meeting

 

HPFA

Resolved – A payment of £20 is noted

 

 

Annual Return and Supporting Documentation

The content of the internal auditors report and the report on the annual governance statement were noted.

 

Resolved – The content of the accounting statements and the annual governance report is approved, and can be signed by the Chairman.

 

21         STANDING ORDERS AND FINANCIAL REGULATIONS

 

The annual review of standing orders and financial regulations highlighted that no amendments were required at this time

 

Resolved – The existing standing orders and financial regulations are approved until the end of the financial year unless external circumstances required earlier amendment.

 

22         ALLOTMENTS

 

A new tenant had been identified from the waiting list.

 

Resolved – As there was work to be done on the allotment and tenancy would only begin on 1 June 2013 a charge of  £10 will be made for the new tenant for this year only

 

 

23            PLANTERS IN PLAY AREA 

 

The Committee of Tickton Pre-School had requested permission to replace the 3 planters they own on Tickton Play Park with two new planters and a bench which they would purchase from a grant of £600 they had received.

 

Resolved – Permission is given to site their assets on the existing site in Tickton Play Park, but care should be taken to ensure all three items are the same colour.  Tickton Pre-School are responsible for the appropriate disposal of the existing planters and the maintenance and insurance of the replacements 

 

 

24           LITTER PICKING

 

Streetscene Services had suggested that the Community Payback Service should be used to pick litter on Meaux Lane and Weel Road

 

Resolved – This issue will be revisited after the weeding of these sites is complete.

 

 

25            FOREWIND 

 

The final pre-application consultation was now underway which provided a final opportunity for stakeholders to review and comment on the proposals and draft Environmental statement for Dogger Bank Creyke Beck.

 

Resolved – A response is to be sent to Forewind to remind them that after the last consultation they agreed to review the access routes to sites through Tickton and Weel and come back to the parish Council with alternative access routes as those on the original plan were inappropriate.  This has not happened.

 

 

26          MOTION PROPOSED BY A COUNCILLOR 

 

Councillor N Walker proposed the following motion following on from her attendance at the East Yorkshire Parish Council Network

 

‘That the Parish Council should consider signing a letter of support for East Riding of Yorkshire Council in their decision to talk urgently to the Government Minister Eric Pickles regarding the proliferation of wind turbines in East Yorkshire’

 

Resolved – The motion is approved and the letter of support is to be sent

 

 

There being no further business the meeting closed at 9.15 pm. The next ordinary meeting was scheduled for 17 June 2013.