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21 November 2016

Minutes of the Ordinary Meeting of Tickton and Routh Parish Council held in Tickton Village Hall, on Monday 21 November 2016

Present:                               Councillor Sinkler (in the Chair)

                                                Councillors: N Walker; Morris; Webster; Caley and Ward Councillor Pollard

Apologies                           Councillors: Oliver; Wells; Lenton; Greenwood; T Walker and Prescott

 Absent:                                No-one

Public:                                  No members of the public attended

Minute Taker                     Mrs M Middleton – Clerk 

  104 Part I

PUBLIC FORUM – There were no members of the public present.

  105 DECLARATION OF INTEREST

Cllr Morris declared a non-pecuniary interest in agenda item 15.2 (Minute 117 refers) as Chairman of the Village Hall.

  106 MINUTES

Resolved: The minutes of the meeting of 17 October 2016 were approved as a true and correct record.

  107 CLERKS REPORT

The monthly update and activity report was circulated for information.

 Handyman Report

Work completed; Cableway parts replaced, BATA sign painted and wave bench ends fitted and painted. Work requested; to bitumen the container roof and advice regarding timescales to cut back wild flower beds. Concern raised regarding replacements seats for roundabout on Village Playing Field.  Clerk has contacted the manufacturer who confirmed that the seats are an upgraded model.

Resolved: Cllrs agreed to the Handyman fitting the replacement seats to the roundabout, replenish play bark prior to Playground Inspection and to paint the container roof with bitumen in the Spring.  Clerk to liaise with Cllr Oliver re: cutting wild flower bed and inform the Handyman.

 Correspondence

The following correspondence was made available for discussion at the meeting;

· ERYC Overview & Scrutiny Committee · ERYC Emergency Planning · Fir Trees Defibrillator · Tickton War Memorial · ERNLLCA October Newsletter · Village Task Force Schedule

Resolved: Cllrs agreed to review ERYC Emergency Planning document, Clerk to request copy. 

Resolved: Cllrs agreed to War Memorial grant application, Clerk to liaise with Cllrs Oliver and Wells to complete.   

  108 TICKTON DEFIBRILLATOR GROUP

Resolved:  Cllrs agreed to purchase paediatric pads and a spare set of adult pads from ZOLL Medical UK Ltd to supplement the current equipment on behalf of the Defibrillator Group. 

  109 Tickton Pre-School Fencing Agreement

Resolved: Cllrs agreed the installation of Tickton Pre-School Fencing and self-closing gate (L & K Warcup Construction Ltd – £1975.00 + VAT) as per Agreement, Clerk to arrange. 

  110 RURAL PARISH MEETING – 3 November 2016

Cllr N Walker attend this meeting and fed back regarding the City of Culture programme and potential funding opportunities.  The Tourism Manager, A Gray advised that local community events i.e. garden parties can be advertised free of charge via their website.  Further discussion included housing, transportation and antisocial behaviour.

  111 ITEMS FOR DISCUSSION WITH WARD COUNCILLOR

Ward Councillor Pollard attended the meeting and provided the following updates;

Minute 88 Weel Street Sign

The Parish Council’s request for a sign ‘slow down, children’ had been refused by the East Riding of Yorkshire Street Scene Department.

Resolved: Ward Cllr Pollard to contact Highways Department to request appropriate sign to be fitted on the approach to Weel warning drivers of child/adult pedestrians using the road due to no pavement. 

Minute 92 Village Task Force Schedule

The Highways Department have confirmed that the drainage pipe on the curb outside of the Post Office will be repaired with concrete.  The flooding issue at Meaux Lane is in hand, Cllrs Caley and Sinkler advised this repair will need attention as soon as possible.

Minute 95 Tickton Defibrillator Group

East Riding of Yorkshire Council will not allow street directional signs to such a facility as they do not comply with the Traffic Signs Manual.  Signs can be affixed on walls of the building to which the defibrillators are sited or on private property.

Resolved:  Clerk to contact Street Scene to confirm locations to affix signs and any specific requirements. 

Minute 98 The Stables, Carr Lane

East Riding of Yorkshire Enforcement Team have contacted the owner who has confirmed that the yard is rented as a livery yard.  The owner is fully aware that permission relates only to a livery use and anything else would require planning permission.   The team reported that there are no adverts displayed at the yard for riding lessons.

  112 COMMUNITY SAFETY

Anti-Social Behaviour (ASB) Six Month Statistics

No incidents of Anti-Social Behaviour were reported in the locality.

Beverley Rural Update for October 2016

It was noted that there has been one theft from a motor vehicle in Tickton.

Weel Road Safety Concerns

The East Riding of Yorkshire Council’s Civil Engineering Services Team have advised the Parish Council that there will not be any traffic surveys undertaken on Weel Road as part of the monitoring and Evaluation Plan under the Beverley Integrated Transport Plan. East Riding of Yorkshire is satisfied that the current situation on Weel Road is satisfactory and will not be undertaking surveys or introducing further engineering measures.

Resolved: Clerk to respond requesting that Weel Road be kept to a good standard as this route is used when the A1035 is closed to traffic.

  113 PUBLIC CONSULTATION

East Riding of Yorkshire Council Online Survey http://www2.eastriding.gov.uk/say/news/budgeteventarticle/ – survey closing date Sunday, 4 December 2016.

Improving Urgent Care Services

NHS East Riding of Yorkshire Clinical Commissioning Group has launched a 12-week formal public consultation on proposed changes to Urgent Care Services in this area.  The consultation started on the 25 October and will finish on 17 January 2017.  Members of the public are encouraged to have their say on proposals and to give the Commissioning Group their thoughts and opinions.  You can get involved by completing an online survey or attending one of the public drop-in sessions.  Further information is available by clicking this link http://www.eastridingofyorkshireccg.nhs.uk/data/uploads/ucreview/urgent-care-consultation-document-shaping-a-healthy-future.pdf 

  114 PLANNING

Planning applications

16/03443/PLF – Erection of a single storey extension to the front and conversion of existing storage area into usable internal space to the rear – Fir Trees Kindergarten Unit 5 Fir Trees Industrial Estate Hull Bridge Road Tickton – Full Planning Permission – Respond by 22.11.16

Resolved that there were no objections but conditions should be included for suitable water attenuation plans to mitigate the impact of surface water run-off.

16/03224/PLF – Erection of a building for 4 workshop units – Riverside Works Hull Bridge Road Tickton – Full Planning Permission – Respond by 22.11.16

Resolved that there were no objections but conditions should be included for suitable water attenuation plans to mitigate the impact of surface water run-off.

  115 PROPOSED PROJECTS/BUDGET 2017-18

Resolved: Cllrs to present quotations for proposed improvements/projects for consideration at the December Budget meeting.

 Fencing and Tennis Court Resurfacing GL Cullington Field

Cllr Sinkler has approached companies for quotations for the above work.  It is expected that the total costs of fencing will be in the region of £12,000 and the tennis court resurfacing approximately £20,000.  The companies have recommended that the fencing be undertaken prior to the tennis court resurfacing.

Resolved:  Cllr Sinkler and Clerk to seek quotes and draft Informal Tender.

Resolved:  Cllr N Walker proposed that applications be submitted to the Routh Wind Farm Fund, Lottery Fund and Awards for All this was seconded by Cllr Webster.  Clerk to contact Laura Burley, ERYC to confirm closing date. 

Grounds Maintenance Contract

Cllrs reviewed the original quotations received December 2015 for the above Contract.

Resolved:  Cllrs agreed to extend the Grounds Maintenance Contract held by East Riding Group Limited by one year to be reviewed November 2017. 

  116 POLICIES 2016/17

Resolved: The Cllrs adopted the following Policies; Financial Regulations, Standing Orders, Code of Conduct, Disciplinary, Grievance & Hearing and appointed a Personnel Committee consisting of Cllrs N Walker, Lenton and Webster

  117 FINANCE

The October financial report was presented at the meeting.

Payments

The following payments were presented for approval at the meeting;

Tickton Village Hall £10.00 – Room Hire

Wicksteed Leisure Ltd £358.06 – Parts for Playground

MKM Building Supplies £21.89 – Materials

East Riding Group Ltd £237.01 – Grass Cutting

M Middleton £224.28 – Reimburse Play Bark (Whites Skip Hire)

I Brice Reimbursement (£33.33) + Salary and Holiday pay

M Middleton Salary

Resolved:  Cllrs approved the above payments.

  118 EMPLOYMENT CONTRACT

Cllr N Walker is currently preparing Contract for Handyman.

Resolved:  Cllr Sinkler to forward Contract to Cllr Walker for consideration

  119 ANY OTHER BUSINESS

Dog Fouling

Cllr Webster advised that 2 members of the public have contacted him regarding dog fouling on Main Street and Churchfields.

  120 There being no further business the meeting closed at 9.30 pm.  The next ordinary meeting of the Parish Council is scheduled for 12 December 2016 at 7.30pm