Skip to main content

16 April 2012

Minutes of the Ordinary Meeting of Tickton and Routh Parish Council held in Tickton Village Hall, on Monday 16 April, 2012


Present:                      Councillor Morris (in the Chair)

                                    Councillors Dobson, Harbidge, Hardy, Oliver, A Walker, N Walker, Webster, Wells

 

Apologies:                  Councillors Caley, Sinkler

 

In Attendance:            Ward Councillor Pollard (for agenda item 6; minute 4 refers)

                                    Mrs Lloyd – Clerk (minute taker)

Public:             There was 1 member of the public present

 

 

1     DECLARATIONS OF INTEREST

 

Councillor Oliver declared a prejudicial interest in agenda item 9a, (minute 7a refers) as a member of the Village Hall Committee; Councillor Morris declared a prejudicial interest in agenda item 9a (minute 7a refers) as Chairman of the Village Hall Committee.  Councillor N Walker, Councillor T Walker and Councillor F Wells declared a prejudicial interest in agenda item 9b (minute7b refers) due to interests of family and friends

 

 

PUBLIC FORUM

 

No issues were raised.

 

 

2     MINUTES

 

Resolved – The minutes of 19 March 2012 are signed as a true and correct record.

 

 

3     MATTERS ARISING

 

Annual Parish Meeting

The Annual Parish Meeting will be held on 28 May 2012 at 7pm.  Local groups will be invited to attend and do a short 5 minute presentation. Ridge Wind had not confirmed attendance therefore members of steering group would present on the Community Fund in their absence, and additionally Tamara Hall of Molescroft Grange Farm would be invited to attend to talk to residents. The meeting would be advertised on noticeboards and on the Intranet.  It had already been advertised in Tickton Diary.

 

Weel Playground Equipment

Some progress had been made thanks to help given by Vicky Bolton. Three areas of common land are registered for Weel with no known owner but subject to the protection of the Local Authority under section 9 of the Commons Legislation Act 1968.  A section 38 application needs to be completed to DEFRA making a request to erect fencing and playground equipment.

Land at Routh

No progress had been made on this item to date.

 


4     ITEMS FOR DISCUSSION WITH WARD COUNCILLOR

 

       Information was exchanged about the drains on Butt Lane and the enforcement issue at Routh.

      

 

5     COMMUNITY SAFETY

 

Crime Figures:

No report had been received for April

 

 

6     PLANNING

 

Planning Decision:

Ref DC/12/00365 – Mrs Sally Pearson – Construction of Dormer Window to front of 33 St Paul’s Way, Tickton

 

Application approved

 

Application for Certificate of Lawful Development

Ref 12/00899 – Mr & Mrs D Setterington – Existing Certificate of Lawfulness for the occupation of a dwelling in breach of agricultural occupancy condition at New Ferry Farm, Weel Road, Weel

 

Resolved – The Parish Council believe that where an agricultural occupancy condition is in place it should be retained.  Feedback is to be given that may contradict the assertion that the agricultural occupancy condition has been breached for the previous 10 years.  An objection is to be made to the fact that the enforcement of previous decisions is not taking place and an objection is to be made to the continuing use of a number of farm buildings in connection with the shop fitting business.

 

 

7     FINANCE

 

Payments:

Mr Brice – Deferred

 

Mr Little- Deferred

 

Tickton Village Hall

Resolved – To pay £12.00 for room hire

 

ERYC

Resolved – To pay £1560.00 for installation and initial fit of 5 salt bins

 

ERYC

Resolved – To pay £50.43 for stationery

 

ERNLLCA

Resolved – To pay £500.09 for subscriptions

 

HPFA

Resolved – To pay £20.00 for membership

 

Jubilee Event

An outline of proposed events was presented to the Parish Council together with estimated costs for each item

 

Resolved – A budget of £ 2,000 is agreed to cover the cost of the band, hire of the village hall, flags and flagpole for Routh, hire of amplification system, and cost of cannon hire.  This excludes VAT which will be reclaimed. Insurance will also be paid for but is not included in this allocation.

 

Annual Return and Supporting Documentation

The Annual Return and supporting documentation was presented to the Parish Council prior to audit which detailed the expenditure for the year over the headings required by the Audit Commission, an analysis of the variances from last year’s results, the fixed asset value and details of the outstanding commitment for the year and the reserves carried forward.

 

Resolved – The Parish Council approve the Accounts and the carry forward subject to audit

 

Risk Assessment

A revised risk assessment was presented to the Parish Council

 

Resolved – The Parish Council approve the revisions to the Risk Assessment

 

Effectiveness of Internal Audit

A paper was presented on the scope independence and reporting of the current internal audit service

 

Resolved – The Parish Council approve the current internal audit arrangements.

 

Budget 2011/12

Consideration was given to the budget for 2012/13 based on the approved precept.  This included a discussion on the rate of rent for the allotments and football pitches, the allocation for Weel play equipment, and work on war memorial and payment of an increment of the clerk.

 

Resolved –The budget as attached at Appendix 1 is approved. 

 

 

8     AFC TICKTON

 

A request had been made by AFC Tickton for training on a Wednesday and Thursday evening during the summer term but they have now withdrawn this request

 

 

9     WAR MEMORIAL

 

A request had been made by the residents of 1 St Pauls Drive, the house behind the war memorial to have the trees around the memorial cut down to an acceptable height.

 

Resolved – Discussions will take place with the homeowner to identify an alternative to the existing trees. If no suitable alternative is found the existing trees will be cut down as requested.

 

 

10   WIND FARM COMMUNITY FUND

 

An update was given on the first meeting of the steering group where the objectives were agreed.  Future meetings would be held fortnightly.

 

Resolved – Councillor Morris will liaise with Ridge Wind as progress is made.

 

 

11   STANDARDS/CODE OF CONDUCT TRAINING

All Councillors were asked to attend training on the new code of conduct.

 

 


12   PROPOSED SCHEME TO UPGRADE ELECTRICITY SUPPLIES IN WEEL

 

Several proposals to upgrade electricity supplies in Weel had been received from Northern Powergrid whereby the remaining overhead wires are to be replaced with underground cables some of which would pass under Common Land.  This will require a section 38 application.

 

Resolved – Although there is no objection to the scheme a consolidated proposal is requested to ensure the extent of the work is clear.

 

 

13   EAST RIDING LOCAL DEVELOPMENT FRAMEWORK – CORE STRATEGY

 

A proposal to simplify the core strategy had been received for comments in which the category ‘Hinterland Village’ had been removed and those settlements, which included Tickton, that had been designated Hinterland Villages were reassigned as Primary Villages.  It was unclear from the document what the allocation for future development in Tickton would be, but a meeting has been arranged by East Riding of Yorkshire Council to discuss these matters in more detail.

 

Resolved – A decision on the response to this proposal will be delegated to those attending the training event.

 

 

There being no further business the meeting closed at 10.10pm. The annual meeting was scheduled for 21 May 2012.